Agenda Annual Meeting of Parish Council 8 May 2024
FOTHERBY PARISH COUNCIL
Dear Sir/Madam
You are hereby summoned to attend the ANNUAL meeting of Fotherby Parish Council on WEDNESDAY 8 May 2024 at 7.30 pm in St Mary's Church.
A discussion period will take place prior to the order of business in order that District and/or County Councilors together with Parishioners may use the discussion time as an Open Forum.
Viv Davies - Clerk
26 April 2024
BUSINESS TO BE TRANSACTED
1. Election of Chair of the Parish Council and signing of the Declaration of Acceptance of Office as Chair
2. Election of Vice Chair of the Parish Council
Suspend the meeting to allow a period of public participation/forum (if applicable) and resume the parish council meeting after the public participation/forum.
3. Acceptance of Office
4. Apologies with reasons for absence
To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
5. Declarations of Interests
To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation.
6. Approval of Minutes of 3.4.24.
7. Clerks update – To cover any items brought to the attention of the Clerk or any other Councilor.
8. Matters Arising from Action Plan/Minutes.
9. Finance
To agree cheques for payment
To approve any other expenditure supported by a successful proposal.
10. ANNUAL GOVERNANCE AND ACCOUNTABILITY RETURN 2023-2024
a)To ratify the asset Register
b)To note the Annual Financial Report. 2023 - 2024
c) To note the annual Bank Reconciliation 2023 - 2024
d) To Execute Certificate of Exemption 2023 - 2024
e) To Execute review of effectiveness of internal audit 2023 - 2024
f) To Execute Annual Governance Statement 2023 - 2024
g) To Approve Accounting Statements 2023 - 2024
h) To Execute the Notice of Public Rights 2023 - 2024
i) To note the Variances 2023-24
11. Flood risk items:
Field drainage, rear Allenby Crescent
12. Consultation National Power Grid. Consultation to erect pylons.
13. Planning applications: to consider any new or ongoing applications
14. Fotherby Common:
Common Update
Application for lottery funding update for road improvements
15. Litter Strategy & fly tipping update
16. Village Assets:
SID quotations and application for funding for a further SID.
17. Dog Bin close to Mawer's Farm, Peppin Lane.
18. Date of next meeting. Monday 3 June 2024.