FOTHERBY PARISH COUNCIL
Dear Sir/Madam
You are hereby summoned to attend the ANNUAL meeting of Fotherby Parish Council on Monday 15 May 2023. This will run on from the Annual Meeting with Parishioners held at 7.00pm and is expected to commence between 7.30 pm and 7.45 pm.
A discussion period will take place prior to the order of business in order that District and/or County Councilors together with Parishioners may use the discussion time as an Open Forum.
Viv Davies - Clerk
7 May 2023
BUSINESS TO BE TRANSACTED
1. Election of Chair of the Parish Council and signing of the Declaration of Acceptance of Office as Chair
2. To Elect a Vice Chairman
3. Apologies for absence
4. Declarations of interest – To be stated in any Proposition
5. Approval of Minutes of 3.4.23.
6. Clerks update – To cover any items brought to the attention of the Clerk or any other Councilor.
7. Matters Arising from Action Plan.
8. Finance
To agree cheques for payment
To approve any other expenditure supported by a successful proposal.
9. Annual Return for the year ended 31 March 2023.
a) To note the Annual Financial Report. 2022 - 2023
b) To note the annual Bank Reconciliation 2022 - 2023
c) To Execute Certificate of Exemption 2022 - 2023
d) To Execute review of effectiveness of internal audit 2022 - 2023
e) To Execute Annual Governance Statement 2022 - 2023
f) To Approve Accounting Statements 2022 - 2023
g) To Execute the Notice of Public Rights 2022 - 2023
h) To note the Variances 2022-23
10. Planning applications: to consider any new or ongoing applications
Planning Application N/052.02126/21 for a Static Caravan Site
11. Fotherby Common: update
12. Litter Strategy & fly tipping update
proposal to purchase verge signs.
13.Fotherby Top Road – application for lottery funding update.
14. Village Assets:
Bus Shelters
15. Ratify Standing Orders
16. Date of next meeting. Monday 5 June 2023.