Agenda Annual Meeting of Parish Council 14 May 20025
FOTHERBY PARISH COUNCIL
Dear Sir/Madam
You are hereby summoned to attend the ANNUAL meeting of Fotherby Parish Council on WEDNESDAY 14 May 2025 at 7.30 pm in St Mary's Church.
A discussion period will take place prior to the order of business in order that District and/or County Councilors together with Parishioners may use the discussion time as an Open Forum.
Viv Davies - Clerk
26 April 2025
BUSINESS TO BE TRANSACTED
1. Election of Chair of the Parish Council and signing of the Declaration of Acceptance of Office as Chair
2. Election of Vice Chair of the Parish Council
Suspend the meeting to allow a period of public participation/forum (if applicable) and resume the parish council meeting after the public participation/forum.
3. Acceptance of Office
4. Apologies with reasons for absence
To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
5. Declarations of Interests
To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation.
6. Approval of Minutes of 7.4.25.
7. Clerks update – To cover any items brought to the attention of the Clerk or any other Councilor.
8. Matters Arising from Action Plan/Minutes.
9. Finance
To agree cheques for payment
To approve any other expenditure supported by a successful proposal.
10. ANNUAL GOVERNANCE AND ACCOUNTABILITY RETURN 2024-2025
a)To note the Annual Financial Report. 2024 - 2025
b) To note the annual Bank Reconciliation 2024 - 2025
c) To Execute Certificate of Exemption 2024 – 2025
d) To Execute review of effectiveness of internal audit 2024 - 2025
e) To Execute Annual Governance Statement 2024 - 2025
f) To Approve Accounting Statements 2024 - 2025
g) To Execute the Notice of Public Rights 2024 - 2025
h) To note the Variances 2024-25
11. Flood risk items:
Report as to the thoughts relating to Neighbourhood Plan for flood relief
12. Planning applications: to consider any new or ongoing applications
13. Fotherby Common:
Common Update
Application for lottery funding update for road improvements
14. Litter Strategy & fly tipping update
15. Village Assets: Allotments – agreements,
16. Date of next meeting. Monday 2 June 2025.