Minutes 12 April 2021

 

MINUTES OF A MEETING OF A REMOTE MEETING OF FOTHERBY PARISH COUNCIL HELD ON MONDAY 12 APRIL 2021.

 

Present: Cllr T Giles, (Chairman), Cllr L Sutton, Cllr T Wait, Cllr T Hunter.

 

In attendance: Cllr E Mossop (ELDC), Mrs V Davies (clerk).

 

Nine parishioners were present.

 

34/2021 CO-OPTION OF COUNCILLOR

 

This would be deferred until the next meeting.

 

35/2021 APOLOGIES FOR ABSENCE

 

There were no apologies for absence.

 

50/2021. DECLARATIONS OF INTEREST.

None were declared.

 

51/2021 TO APPROVE THE MINUTES OF 1.3.21

Cllr Wait proposed, Cllr Sutton seconded, and the Parish Council unanimously approved the minutes of 1.3.21. Cllr Giles would sign the minutes.

 

52/2021 CLERKS UPDATE

 

The clerk reported the following:-

 

The legislation only permits remote attendance at meetings held before 7 May 2021. Therefore on Tuesday 4 May 2021 the Annual meeting with Parishioners would take place followed by the Annual Meeting of the Parish Council to elect a Chairman. In addition the Parish council would need to approve the Annual Governance and Accountability Return.

 

A suggestion had been received from a resident to erect Take Your Litter home signs. The clerk had contacted highways for advice. The sign would have to be no larger than A3 in size and attached to a lamp post. This would be an agenda item at the next meeting. The parishioner proposing the expenditure would be invited to the next meeting.

 

The clerk had looked at pricing for a replacement grit bin. The clerk would liaise with the chairman regarding capacity and pricing. A parishioner suggested that rather than purchasing a new grit bin, to resite one of the bins in Allenby crescent. This would be investigated.

 

53/2021 FINANCE:

 

TO AGREE CHEQUES FOR PAYMENT TO 31.3.21

 

Chq No Payee Details Amount

1223 V Davies Clerk Salary £229.14

1224 V Davies Clerk Expenses £12.00

1225 Bush Landscaping Mowing £240.00

1226 WAVE Allotment £14.51

 

TO AGREE CHEQUES 2021-22 FINANCIAL YEAR

 

1227 LALC Membership £151.34

1228 LALC Training £102.00

 

Balances

 

Treasurers Account £5817.73 31.3.21

Bus Bank £2500.96 31.3.21

INCOME

 

9.3.21 Lloyds Bank Interest £0.02

Cllr Hunter proposed, seconded Cllr Sutton approval of the expenditure.

 

TO NOTE MONTHLY FINANCIAL REPORTS.

Cllrs. noted the monthly financial reports.

End of Year Accounts Carry Forward

Councillors noted the Carry forward 1.4.21 is £7581.90.

 

The Parish council had already reclaimed VAT of £388 up to September 2020. A further claim of £224.06 would be claimed.

TO AGREE ANY OTHER EXPENDITURE SUPPORTED BY A SUCCESSFUL PROPOSAL

There was no further expenditure.

54/2021 TO AGREE A SCHEDULE OF VILLAGE MAINTENANCE.

There were two handymen contracted to carry out work for the Parish Council and a further parishioner had shown an interest and been contacted.

 

It was proposed that the first job would be painting/repairs to the bus shelter. It was proposed that a quote be obtained to repair the bus shelter from the two handymen. In the next keyhole village volunteers would also be requested for routine works.

55/2020 PLANNING.

N/052/00541/2 LAND ADJACENT TO THE WOODLANDS, MAIN ROAD, FOTHERBY,

LOUTH, LINCOLNSHIRE, LN11 0TD. CHANGE OF USE OF LAND FOR THE GRAZING OF HORSES, CREATION OF MANEGE FOR PRIVATE USE WITH FLOOD LIGHTING. ERECTION OF A BUILDING CONSISTING OF 5 NO. STABLES, A STORE, HAY STORE, TACK ROOM AND GROOMING AREA, ERECTION OF EMBANKMENTS TO A MAXIMUM HEIGHT OF 1.8 METRES TO INCLUDE ALTERATIONS TO EXISTING

VEHICULAR ACCESS.

 

Councillors agreed to submit the following comments:-

 

Vehicular Access and Vision Splay.
The development shows 5 stables. This presupposes that Horse Boxes and/or Trailers will be entering and leaving the site at some time.
Given the topography of the area, with the proposed access close to a bend and on a bus route, we would comment that any vehicle will
need to be able to enter the site so as to be completely off the road before negotiating the opening of any gates.
Vehicles turning into the site from the south should not be required to take a wide sweep which forces them to cross the road central line,
so acceptable radii to the kerbs within the visibility splay is necessary.
 
Light Pollution.
We are concerned that light pollution may cause inconvenience to other residents and request a restriction of 7am to 10pm for the menage lighting.

Commercial Use.
It is unclear whether the current land use is agricultural or not.
We would comment that any change of land use or development should be restricted to a non-commercial one, whereby the land and buildings
are restricted to private use only.

--

 

56/2021 FLOODING IN PEPPIN LANE AND ALLENBY CRESCENT.

 

There was no further progress. It was proposed to provide evidence of the flooding issues and frequency in order that Cllr Mossop could progress the matter. Cllr Sutton would liaise with Cllr Mossop.

 

57/2021 SPEED SIGN, SID RESPONSE FROM LCC.

 

Cllr Sutton had obtained permission to move the SID sign and would progress this issue.

 

58/2021 ALLOTMENTS

 

The allotment contracts for 2021-22 had been distributed.

 

59/2021: TO DISCUSS FORMING A WORKING PARTY/COMMITTEE TO OVERSEE WORK AT THE COMMON

 

It was proposed to formulate a working party to oversee work at the common consisting of Mrs Chester plus one councillor. This would ensure that volunteers who work at the common are covered under the Parish Council insurance policy. Cllrs resolved to form the Fotherby Common working Party. Proposed Cllr Giles, seconded Cllr Hunter and unanimously agreed by all Councillors.

 

Mrs Chester would co-ordinate the working party which would not have any spending authority. The working party would report on work completed and submit requests for funding to the Parish Council.

 

It was proposed Cllr Giles, seconded Cllr Wait that Cllr Hunter be elected onto the working party.

 

Mrs Chester would complete a risk assessment for volunteers working on the common. Councillors approved the terms of reference for the Fotherby Common Working Party. Proposed Cllr Giles, seconded Cllr Hunter and approved by all Councillors.

 

The Clerk had arranged for free litter-pick equipment to be delivered and the litter pick had taken place, organised by Mrs Chester.

 

A request had been received from a resident to replace the Bench Overlooking Fotherby Common. The Parishioner would source a suitable memorial bench.

 

60/2021. DATE OF NEXT MEETING

 

The next meeting would take place on Tuesday 4 May 2021

 

49/2021 DISCUSSION PERIOD – OPEN MEETING.

 

Fotherby Common

 

There was a lot of broken glass, pipework etc (from the old tip) at the Eastern side of the common which could pose a danger to children and dogs. It was proposed to form a false barrier similar to the dead hedging on the western side to cordon off the part of the common where there was a lot of debris in place. Discussion also took place regarding the possibility of preventing the debris coming through by putting fabric mesh over the debris and soil on the top. In the meantime a dead hedge would be installed on the Eastern Edge of the Common to create a false barrier.

 

The clerk would contact Mr Bushell about spraying the nettles at the common and request him to liaise with Mrs Chester. Action clerk.

 

The meeting was closed at 20.00.