FOTHERBY PARISH COUNCIL.
MINUTES OF THE MEETING OF FOTHERBY PARISH COUNCIL HELD ON MONDAY 6 JUNE 2022 AT ST. MARY’S CHURCH.
Present; Cllr Sutton (Chair for this meeting), Cllr Hunter, Cllr Chen, Cllr Wait, Cllr K Ensell after co-option, Cllr S Mansfield after co-option.
In attendance: Mrs V Davies (Clerk), ELDC Cllr Mossop,
Seven Parishioners present
The meeting began at 18:55 his with an open forum
A Parishioner advised that overhanging trees in Allenby crescent were preventing access to wide agricultural vehicles. Access was needed by 1 August to enable access by a local business. The clerk would report the fault with LCC highways.
A parishioner pointed out that there were historic issues with the condition of the road to Fotherby common. Cllr Sutton would liaise with Ted Giles, the previous chairman. This would be an agenda item for the next meeting.
Mrs Chester advised that she had possession of the litter pickers supplied to the Parish Council by East Lindsey District Council.
Discussion took place regarding the gardening at the Dock. The Parish Council asked if Mrs Chester would request volunteers working at the common to volunteer for the gardening at the Dock. Parishioners had cleared the area at the back of the dock.
Fotherby common
Mrs Chester reported that the newly planted trees were doing very well. There is an issue with Hemlock in the common. This will be addressed by the Parish council. Warning notices would be placed at the common and the area would be taped off.
Parishioners raised concerns about the delay in the planning application on land at the rear of Styles furniture which had been submitted in October. Parishioners were concerned that extensions to the planning application had been approved by ELDC planning department. Fotherby Parish Council had submitted their objections to the application. Cllr Mossop had called the application into the planning committee. However, permission for the application to be submitted to the planning committee was required from Senior Planning members. The planning department had requested further information regarding landscape and access considerations from the applicant. It was expected that the application would be presented to the planning committee on 7 July 2022 and it was important for a member of the Parish council to attend the planning committee to highlight the objections raised. Following discussion, it was agreed that it was important for the PC to agree to send a representative to the planning meeting.
50/22 ELECTION OF CHAIRMAN
No councillors were willing to be Chairman currently. It was resolved that the clerk would email all councillors for decisions between meetings. Should the matter be urgent, and the clerk had not received email responses, the clerk would telephone a councillor for a decision.
Proposed Cllr Wait, seconded Cllr Hunter that Cllr Sutton would chair the meeting only and stand down as Chairman at the end of the meeting.
51/2022 ELECTION OF VICE CHAIRMAN
No councillors were prepared to be vice chairman.
52/2022 TO CO-OPT KEVIN ENSELL AS A COUNCILLOR
Proposed Cllr Sutton, seconded Cllr Wait and approved by all councillors to co-opt Kevin Ensell as a councillor. Cllr Ensell signed his declaration of acceptance of office and completed the disclosure of pecuniary interests’ form.
Proposed Cllr Chen seconded Cllr Hunter and approved by all councillors to co-opt Steve Mansfield as a councillor. Cllr Mansfield signed his declaration of acceptance of office and completed the disclosure of pecuniary interests’ form.
53/2022 APOLOGIES FOR ABSENCE
Apologies were received from LCC Cllr A Hall.
54/22 DECLARATIONS OF INTEREST – TO BE STATED IN ANY PROPOSITION
There were no declarations of interest.
55/22 APPROVAL OF THE MINUTES OF 3 MAY 2022.
Cllr Chen proposed, seconded Cllr Sutton approval of the minutes of 3 May 2022. Cllr Sutton signed the minutes.
56/22 CLERKS UPDATE.
The clerk reported the following: -
The forms had been completed to remove Ted Giles from the Parish Council Lloyds Bank account and to add on Cllr Christina Chen as a signatory.
An application had been submitted for a grant for the Jubilee celebrations. A decision on the funding was awaited. A letter had been received from Fotherby Jubilee committee thanking the Parish Council for paying for the toilet hire for the celebrations. The Parish council and parishioners thanked all involved in the jubilee celebrations as the efforts involved to put on such a series of events over the weekend was considerable.
The VAT reclaim of £903.52 has been paid into the treasurer’s account.
57/22 FINANCE
Proposed Cllr Waite, Seconded Cllr Hunter approval of the cheques below:
1291 Blockfree Services Toilet Hire – issued 5.5.22 £270.00
1292 V Davies Clerk Salary £233.10
1293 V Davies Clerk Expenses £25.41
1294 Bush Landscaping Mowing £600.00
Balances. Treasurers Account £12342.54 (12.5.22), of which £209.78 is ring-fenced for Fotherby Common
Business Bank Account £2501.20 (10.3.22)
Cllrs noted the Monthly Reports. Cllr Wait had verified the bank reconciliation.
TO APPROVE ANY OTHER EXPENDITURE SUPPORTED BY A SUCCESSFUL PROPOSAL
Proposed Cllr Sutton seconded Cllr Hunter to pay for the LALC training fee £85+VAT as this was more cost effective than paying for two new councillor training courses.
58/2022 TO DISCUSS CONTRIBUTION FROM ST MARYS CHURCH TOWARDS MOWING COSTS,
As mowing costs had increased by 10%, the Parish council discussed the amount of contribution from St Mary’s Church. Previously the contribution had been £650. The Parish council resolved to request a contribution of £715 for 2022/2023 which was a 10% increase.
59/22. PLANNING
N/052/00872/22 Planning Permission - Erection of an outbuilding to house a gym. LOCATION: ROUNDHILL, PEPPIN LANE, FOTHERBY, LOUTH, LN11
The parish council had submitted the following comments.
1) The village post office is only 1 day/week for postal services only. There are no shops in Fotherby other than a florist.
2) We don't believe the proposed garage was ever built therefore this is NOT a brownfield development.
3) Comments that the road - "Peppin Lane is in good condition" is not correct, the area is in poor condition.
4) "Security lighting and CCTV for parking safety". We are concerned that there will be more light pollution to the area.
3) Comments that the road - "Peppin Lane is in good condition" is not correct, the area is in poor condition.
4) "Security lighting and CCTV for parking safety". We are concerned that there will be more light pollution to the area.
5) There is an inference that the gym may become a commercial venture. We would like a condition that it CANNOT become a commercial venture in the future.
6) There does not appear to be a Noise Statement. The majority of gyms usually have music to help exercise, we are concerned about disturbance to neighbours especially with the full-length doors open.
6) There does not appear to be a Noise Statement. The majority of gyms usually have music to help exercise, we are concerned about disturbance to neighbours especially with the full-length doors open.
7) The current fence of Roundhill is in very poor condition and not secure.
8) "a good addition to the village". There is no benefit to the village.
9) Though the statement proposes rainwater harvesting, no drainage proposals are shown on the drawings.
60/2022 TO ADOPT GENERAL DATA PROTECTION POLICIES
Proposed Cllr Chen seconded Cllr Hunter and resolved by all councillors to approve the policies below.
Data Protection Policy
General Privacy Notice
Records Retention Policy
Access Request Procedure
Data Breach Policy
61/22. FLOODING IN PEPPIN LANE AND ALLENBY CRESCENT.
This was under investigation by LCC highways and Anglian Water. There was no progress. Further photographs of flooding in Peppin Lane would be forwarded to Cllr Mossop. Cllr Sutton would contact Cllr Giles to request the contact details for the representatives who were dealing with the matter and to receive a summary of discussions to date.
62/2022 LITTER STRATEGY
There was no update on the offer of a free litter bin donated by ELDC. Cllr Mossop agreed to review progress and report back. Following a discussion about the ongoing problem of fly tipping within the village boundary, Cllr Ensell would investigate obtaining quotations for a motion sensor, covert camera to help deter fly tipping. Expenditure would be approved by email and ratified at the next meeting. Other methods to deter fly tipping would be investigated. It was noted that a further tip of asbestos roofing waste had been reported in the entrance to the pony field on Main Rd near the Louth junction onto the A16 and that this had been reported to ELDC and Cllr Mossop to seek support for the removal of the waste in due course.
63/2022 ANY OTHER BUSINESS
There was no other business.
64/2022. Date of next meeting Monday 4 July 2022 –7pm.