FOTHERBY PARISH COUNCIL
MINUTES OF A MEETING OF A REMOTE MEETING OF FOTHERBY PARISH COUNCIL HELD ON MONDAY 7 DECEMBER 2020.
Present: Cllr T Giles, (Chairman), Cllr L Sutton, Cllr T Wait, Cllr T Hunter..
In attendance: Mrs V Davies (clerk), ELDC Cllr E Mossop
Five parishioners were present.
134/2020 APOLOGIES FOR ABSENCE
There were no apologies for absence.
135/2020. DECLARATIONS OF INTEREST.
None were declared.
136/2020 TO APPROVE THE MINUTES OF 2.11.20
Cllr Wait proposed, Cllr Sutton seconded, and the Parish Council unanimously approved the minutes. Cllr Giles would sign the minutes.
137/2020 APPOINTMENT OF VICE CHAIR
This matter was deferred until the were additional councillors available.
138/2020 CLERKS UPDATE
The clerk reported that government advice was to continue to hold meetings remotely.
The clerk reported that the new website is now live. Thanks were given to the chairman for his work on the new website.
Bush Landscaping had signed the contract to extend the grass cutting contract for 12 months 31.3.21 to 1.4.22 at the existing rates.
A resident had expressed concern about the proposed budgeted amount for the common upkeep and had asked the Parish council to look more closely at the needs of the Common when considering the budget for 2021/2022.
Councillors approved expenditure for allotment training for the clerk. This was estimated at £22.50 plus VAT if split between two parish councils.
The Parish Council thanked parishioners who had cleared the ivy from the bus shelter.
139/2020 FINANCE:
TO AGREE CHEQUES FOR PAYMENT
Chq No Payee Details Amount
1207 D Tinkler Dock Maintenance £80.00
1208 V Davies Clerk Salary £299.14
1209 V Davies Clerks Expenses £14.30
Balances
Treasurers Account £7,769.68 18.11.20
Bus Bank £2500.84 9.9.20
Cllr Sutton proposed, Cllr Hunter seconded approval of the expenditure.
TO NOTE MONTHLY FINANCIAL REPORTS.
Cllrs. noted the monthly financial reports.
140/2020 TO REVIEW THE BUDGET FOR 2020/21
A proposed draft budget, prepared by the clerk and the Chairman had been distributed to councillors. The budget needed to be approved at the January meeting. Cllrs were requested to email any questions regarding the budget prior to the January meeting.
141/2020 PLANNING.
N/019/02207/20 LITTLE GRIMSBY HALL, FOTHERBY ROAD, LITTLE GRIMSBY, LOUTH, LN11 0UU Listed Building Consent - Alterations to the existing church to include infilling of niches adjacent to fireplace at ground floor, stabilising chimney stack structure; localised rebuilding of loose masonry to provide support of unstable first floor joists; tie bars to stabilise bulging chimney masonry; general crack repairs and straightening of deformed timber panelling. A resident who is a member of the church council commented that they believed that the work was incorrectly identified as being carried out in the church.
It was noted that the planning application was for the church at Little Grimsby Hall. The Parish council supported the application.
142/2020 FLOODING IN PEPPIN LANE AND ALLENBY CRESCENT.
This issue had been raised as a fault on “Fix My Street”. East Lindsey Highways had referred Cllr Mossop to the drainage Officer at East Lindsey District Council. Action: Cllr Mossop to have a discussion with the drainage officer at East Lindsey District Council and report back.
143/2020 SPEED SIGN, SID RESPONSE FROM LCC.
Cllr Sutton would chase this up.
144/2020 VERGE MARKERS CHURCH LANE.
The verge markers had been ordered.
145/2020 TENDER FOR DOCK MAINTENANCE.
This would be advertised in the Keyhole and on the notice board.
146/2020. FOTHERBY TOP ROAD.
Cllr Giles had written to Cllr Mossop and Cllr Bridges to request funding but this was not available.
147/2020: TO DISCUSS A PLAN FOR IMPROVEMENTS AT THE COMMON.
Cllr Giles had put a notice in the last publication of the Keyhole asking volunteers who were willing to work on the common to contact him - there was no response. Cllr Giles had responded to the Parishioner who had expressed concern that insufficient funding had been allocated within the budget for improvements to the common.
Discussion also took place regarding appointing a handy person/persons to complete work in the village when required. This would include work on the common. Cllr Giles would put a notice on the noticeboard to request interested parties to contact the clerk or the Chairman.
A parishioner asked how the council was planning to spend the budget allocation for the common. A parishioner referred the Parish Council to the report from ELDC highlighting that the condition of the common was poor. The Parish Council had asked the village for their opinion on improvements for the common which will appear in the next Keyhole and await feedback. In response to a question raised by a parishioner Cllr Giles confirmed that a risk assessment of the area had been completed, and donated funds for use on the Common were "ring fenced".
148/2020. TO ARRANGE FOR SALT BINS TO BE TOPPED UP BEFORE THE FIRST FROSTS.
The bags of salt had been delivered. The clerk would contact Anthony Pridgeon to ask about the procedure for removal of the pallets.
149/2020 POLICIES TO RATIFY
Risk Management.
Safeguarding
Complaints.
Financial Regs.
Proposed Cllr Wait seconded Cllr Hunter approval of the policies. These would be reviewed in 12 months.
150/2020. DISCUSSION PERIOD – OPEN MEETING.
A parishioner considered that the use of handy person to complete works was the most appropriate way to complete any maintenance works.
151/20 THE NEXT MEETING WOULD TAKE PLACE ON MONDAY 4 JANUARY 2021
The meeting was closed at 20.00.